For online presenters, June 9th

Online Presenters, June 9:

We are pleased to offer the Summit online for Thursday, June 9, 2022. Four graduate students will be hosting each Zoom room (A-D). All are adept at navigating Zoom rooms and will be there to support you and attendees:

  • MAIN room for all general (yellow) sessions

  • A Sessions: Sonja Howard,

  • B Sessions: Darby Simpson,

  • C Sessions: Claudia Chiang,

  • D Sessions: Forest LeBaron,

To join your session on Thursday (6/9), you will click on the link provided on the program, which will be available at 8AM (PST). We recommend you join your Zoom room 5-10 minutes before your session to be sure you can access the link. The Zoom host will give you screen-share access and briefly introduce you to begin the session (e.g., the name of the session and presenters' names). Then, they will be available for any tech questions or concerns. They will also let you know when 5 minutes remain. It is up to you and your co-presenter to monitor the chat and moderate any discussion if you choose to allow it though the Zoom host will help as they can.

We will not be recording the sessions so as to allow a safe(r) space for teachers to share concerns and classroom stories and to protect your intellectual property.

If you'd like to share materials, a hyperlink can be easily shared in the chat. (Be sure you have selected "view only" sharing access.) The chat may also allow for you to drop/upload a file. Another alternative is to share your email to welcome inquiries about your presentation or materials. Of course, there may be other options you've found as an experienced Zoom-er.

Regarding wi-fi stability, be sure to join the session from a strong wi-fi location. You may need to close any apps on your device that you do not need to preserve bandwidth. If you do have problems, during the presentation, you can turn off your video to save bandwidth, too. Also, the Zoom host can share their screen to present your slides, but again, for that you must have your slides accessible. If you are concerned, an option is to email your slides to the Zoom host (see email addresses above).

We imagine you may be adept at setting up and facilitating a Zoom presentation, but if you'd like some guidance, we recommend setting up your home-office-closet-kitchen presentation space so that you are facing a natural light source (window) or, at minimum have a lamp in front of you rather than being back or side lit. We recommend doing a practice Zoom presentation at home (invite a friend or family member to join) to be sure your video and sound are strong. Here is one helpful tutorial about the aesthetic of online presenting, but YouTube has many.

Finally, be mindful of time. Each session is 40 minutes. However, if you are sharing a session, you have 20 minutes (which includes if you want to allow for discussion). While the Zoom host will let you know when 5 minutes remain, it is helpful for you to also monitor this so that the Zoom host does not have to cut you off.

For in-person presenters, June 10th & 11th

We are so happy to offer two days of the in-person Summit to be together for sessions and for the walks and talks in between and around the scheduled events. Because the content and format of the sessions will vary and because the Summit is welcoming a range of presentation experience, we offer a few short checklist to support you in preparing for and enjoying your presentation experience.

Checklist for preparing for your Summit session

  1. Note on the program the length of your session. Most are 50 minutes, so plan accordingly and consider practicing. For breakout sessions, we do hope there is some interactive portion so that teachers can engage in conversation and practice some of the strategies you suggest such as an opportunity to do some reflective-creative writing, read a short passage, discuss with a partner or small group, etc.

  2. We anticipate about 100 teachers will be in attendance. They range from elementary to high school English language arts teachers and librarians, but we think most will be in the middle-high school range. You may want to familiarize yourself with this audience and recent news reports about Nevada public schools (e.g., censorship, mental health, Regulation 6150). Teachers will earn professional development credit for their participation in the Summit and are looking for ideas to inspire next year's curriculum.

Checklist for the day of your Summit presentation

  1. Review the program times and locations. We will gather together several times throughout the day and then move into concurrent sessions. Next to your presentation title is the italicized name of the room in which you are presenting.

  2. Each room will have a conference computer, and Leid library staff will be available to help you access your slides online or through a thumb drive or laptop connection. However, you are welcome to visit your room at any point during the Summit (in between sessions) to practice.

  3. You will not have a session chair, so it is up to you and your co-presenters to introduce yourselves and your session in addition to monitoring your time and facilitating a discussion (if that is part of your session).

  4. Familiarize yourself with the layout of the room you’ll be presenting in. These are mostly classroom spaces, and there will not be a microphone except in the main sessions, so you will have to project your voice and decide how you want to handout materials or organize attendees depending on your session.

Checklist for the presentation itself

  1. Most of the sessions are 50 minutes, so wear a watch or bring your phone (on airplane mode) to keep an eye on the time.

  2. If you are prone to nerves, bring water with you to help you remember to take a pause.

  3. Consider using a QR code on your slides or using a Tiny URL to share materials with attendees if you'd like to minimize passing materials or movement. It is up to you if you'd like to use a mask.

  4. Leave enough time to debrief take-aways or for a Q&A session after your session.

  5. Offer a way for interested audience members to get in touch with you after the conference or reach out to gain access to materials. It is completely up to you what/how/if to share intellectual property.

Checklist for after your presentation

  1. We do hope you attend other sessions, but consider sticking around to answer any questions that weren’t covered in your Q&A. If you’ve got business cards, now’s a good time to have them to hand.

  2. Once the questions are over, find somewhere quiet to relax for a short time after – it’s likely you’ll have a post-presentation adrenaline crash. Sit back and jot down your impression of your presentation and what you’d like to change next time.

  3. If your fellow students or colleagues were at the conference, ask them for honest feedback on how your presentation went.