Online Presentation FAQs
What is the time zone?
Central Daylight Standard Time Zone
How much time do we have?
Most sessions are 45 minutes. We ask that you allow the remaining 10 or so for discussion so as to honor the "conversation" aspect of the Summit theme. The final 10 or 15 minutes of each session should be allocated for open conversation depending on the presenters. At this time, participants can put your question or comment in the chat, and the presenter will then answer your question or invite you to unmute to share your question, comment, or insight.
Will I have tech support in the presentation room?
Yes, each presentation room has a dedicated tech support person. See our home page for their names and pictures. There will be a slide to great you so you know you are in the right room 15 minutes BEFORE your session. The tech person will make sure you have all the access you need to controls and help you get your slides ready. The tech person will collect attendance and also let you know when you have 5 minutes remaining.
What are discussants?
In the spirit of reciprocity, your session participants will serve as discussants for one other session. In this setting, discussants are primarily there to get the conversation started. If needed, you may provide professional and constructive conversation, raising issues for broader consideration during the session. Perhaps you can connect your session to the plenaries and other concurrent sessions throughout the day. A discussant may draw upon their expertise or views in commenting on presentations. Discussants have been assigned according to a perceived shared interest (e.g., mental health and trauma) and/or a perceived different role in YAL (e.g., an author at a research panel) based on the submitted proposal.
There is no need to send materials to discussants ahead of time unless you wish to do so. There role is only to start the conversation, not evaluative in any way.
Where are the links to the sessions?
We are pleased to offer the Summit online for Friday, April 21, 2023. The: links will be emailed to the email with which you registered the day before the Summit. Each room will have the same link all day with the same password for all rooms and sessions.
To join your session, you will click on the link provided on the program, which will be available at 8:30AM (CST). We recommend you join your Zoom room 5-10 minutes before your session to be sure you can access the link. The Zoom host will give you screen-share access and briefly introduce you to begin the session (e.g., the name of the session and presenters' names). Then, they will be available for any tech questions or concerns. They will also let you know when 5 minutes remain. It is up to you and your co-presenter to monitor the chat and moderate any discussion if you choose to allow it though the Zoom host will help as they can.
We will not be recording the sessions so as to allow a safe(r) space for teachers to share concerns and classroom stories and to protect your intellectual property.
How do I share materials with participants?
If you'd like to share materials, a hyperlink can be easily shared in the chat. (Be sure you have selected "view only" sharing access.) The chat may also allow for you to drop/upload a file. Another alternative is to share your email to welcome inquiries about your presentation or materials. Of course, there may be other options you've found as an experienced Zoom-er.
How do I make sure wi-fi is stable?
Regarding wi-fi stability, be sure to join the session from a strong wi-fi location. You may need to close any apps on your device that you do not need to preserve bandwidth. If you do have problems, during the presentation, you can turn off your video to save bandwidth, too. Also, the Zoom host can share their screen to present your slides, but again, for that you must have your slides accessible. If you are concerned, an option is to email your slides to the Zoom host (see email addresses above).
How do I set up my online Summit space?
We imagine you may be adept at setting up and facilitating a Zoom presentation, but if you'd like some guidance, we recommend setting up your home-office-closet-kitchen presentation space so that you are facing a natural light source (window) or, at minimum have a lamp in front of you rather than being back or side lit. We recommend doing a practice Zoom presentation at home (invite a friend or family member to join) to be sure your video and sound are strong. Here is one helpful tutorial about the aesthetic of online presenting, but YouTube has many.
Finally, be mindful of time. Each session is 45 minutes. There are 15 minutes between sessions.. While the Zoom host will let you know when 5 minutes remain, it is helpful for you to also monitor this so that the Zoom host does not have to cut you off.
We offer a few short checklist to support you in preparing for and enjoying your presentation experience.
Checklist for preparing for your Summit session
Note on the program the length of your session. Most are 45 minutes, so plan accordingly and consider practicing. For breakout sessions, we do hope there is some interactive portion so that teachers can engage in conversation and practice some of the strategies you suggest such as an opportunity to do some reflective-creative writing, read a short passage, discuss with a partner or small group, etc.
We anticipate about 100 individuals will be in attendance.
Checklist for the day of your Summit presentation
You will not have a session chair, so it is up to you and your co-presenters to introduce yourselves and your session in addition to monitoring your time and facilitating a discussion (if that is part of your session).
You will have one or two discussants who are there to specifically be present for your to witness your session and offer conversation during or at the end as you prefer. Leave time for discussion so that there can be conversation about your topic.
Checklist for the presentation itself
Most of the sessions are 45 minutes, so wear a watch or bring your phone (on airplane mode) to keep an eye on the time.
If you are prone to nerves, bring water with you to help you remember to take a pause.
Consider using a QR code on your slides or using a Tiny URL to share materials with attendees if you'd like to minimize passing materials or movement. It is up to you if you'd like to use a mask.
Leave enough time to debrief take-aways or for a Q&A session after your session.
Offer a way for interested audience members to get in touch with you after the conference or reach out to gain access to materials. It is completely up to you what/how/if to share intellectual property.
Checklist for after your presentation
We do hope you attend other sessions, but consider sticking around to answer any questions that weren’t covered in your Q&A.
Once the questions are over, find somewhere quiet to relax for a short time after – it’s likely you’ll have a post-presentation adrenaline crash. Sit back and jot down your impression of your presentation and what you’d like to change next time.
If your fellow students or colleagues were at the conference, ask them for honest feedback on how your presentation went.